Must construct a slide presentation for a gathering, coaching, or different occasion? Google Slides is an easy-to-use internet app that comes with the important instruments and extra. It shops your displays within the cloud with Google Drive. Anybody with a Google account can use Slides and Drive free of charge, they usually’re additionally included with a Google Workspace (previously G Suite) subscription for enterprise and enterprise clients. There are Google Sheets cellular apps for Android and iOS, too.
This information will allow you to turn out to be conversant in the Google Slides internet interface and present you begin a brand new presentation, add a Microsoft PowerPoint file to edit in Google Slides, collaborate with others in your presentation, and at last, current it to others.
[ More Google Workspace cheat sheets: Google Docs | Google Sheets | Google Meet | Google Forms | Google Keep ]
Create or open a presentation
Log in to your Google or Workspace account. Then:
From Google Slides: On the prime of the house web page, you’ll see a “Begin a brand new presentation” header, with a row of thumbnails beneath. To begin a brand new, clean presentation, click on the Clean thumbnail. To begin a brand new presentation in a template, choose one of many thumbnails to the fitting or click on Template gallery towards the upper-right nook, then click on any thumbnail on the web page that seems.
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The Google Slides dwelling web page. (Click on picture to enlarge it.)
Beneath the “Begin a brand new presentation” space you’ll see an inventory of displays which can be saved in your Google Drive or shared with you. To open a presentation, click on it on this listing.
The listing of your displays seems in reverse chronological order beginning with the presentation you most not too long ago opened. Clicking the “AZ” icon on the higher proper of this listing adjustments the type order to Final modified by me, Final modified, or in alphabetical order by presentation title. You can even browse to a selected folder by clicking the folder icon subsequent to the “AZ” icon.
From Google Drive: Shows saved in your Google Drive are listed in the principle window of the Drive dwelling web page. To see an inventory of displays that others are sharing with you, click on Shared with me within the left column. From both listing, double-click a presentation to open it in Google Slides.
To begin a brand new, clean presentation, click on the New button on the upper-left of the display screen after which click on Google Slides.
If you wish to use a template to begin a brand new presentation, click on the New button, then transfer the cursor over the fitting arrow subsequent to Google Slides and choose From a template. The template gallery for Google Slides will open; click on a thumbnail to begin a brand new presentation in that template.
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Creating a brand new presentation from Google Drive.
From Google Slides or Drive: You can also use the search field on the prime to search out displays in your Google Drive or shared with you. Enter phrases or numbers which may be within the presentation you are on the lookout for.
Add a PowerPoint presentation to Slides
You may edit a Microsoft PowerPoint presentation in Google Slides, however first you need to add it to Google Drive.
From Google Slides: Click on the folder icon (Open file picker) that is above and towards the fitting nook of your displays listing. On the panel that opens, click on the Add tab. Drag-and-drop your PowerPoint file (.ppt or .pptx) onto this panel, or browse your PC’s drive to pick out it.
From Google Drive: Click on the New button, then File add, and choose the PowerPoint file out of your PC’s drive and click on Open.
Historically, while you uploaded PowerPoint recordsdata to Google Drive, they have been routinely transformed to Slides format. That’s nonetheless the case while you add PowerPoint recordsdata through the Google Slides dwelling web page.
Nevertheless, Google now helps the power to edit Microsoft Workplace recordsdata of their native format. By default, any .pptx recordsdata that you just add through Google Drive will stay formatted as PowerPoint paperwork. You may edit and collaborate on a PowerPoint file proper in Slides, with all adjustments made by you or your collaborators saved on to the PowerPoint file.
On the Google Slides and Drive dwelling pages, native PowerPoint recordsdata will likely be denoted with an orange “P” icon, and while you open a local PowerPoint file in Sheets, you’ll see a “.PPTX” flag to the fitting of the doc title.
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Native PowerPoint recordsdata present the PowerPoint icon (prime) as an alternative of the Google Slides icon (backside).
When you’d quite have Google convert PowerPoint recordsdata to Slides format routinely while you add them through Google Drive, click on the gear icon within the upper-right nook of the Drive dwelling display screen and choose Settings from the drop-down menu. Within the Settings field subsequent to “Convert uploads,” verify the checkbox marked Convert uploaded recordsdata to Google Docs editor format.
Work in a presentation
While you open a brand new or current presentation, its first slide seems in the principle window of Google Slides. Right here’s a breakdown of the toolbars, menus, panes, and sidebars that seem round your presentation.
The left pane reveals thumbnails of all of the slides in your presentation. Click on a thumbnail, and the slide it represents will seem in the principle window, the place you possibly can edit it.
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The Google Slides modifying interface. (Click on picture to enlarge it.)
Your presentation’s title seems alongside the highest of the display screen. To vary it, click on anyplace contained in the title and begin typing.
The menu bar under your presentation’s title has a whole set of instruments for working with displays. These are the principle submenus to know:
- File has instructions for taking motion on the entire presentation, together with Print, Rename, and Share.
- Edit lists the usual modifying instructions corresponding to copy, reduce, paste, delete, duplicate, and discover and substitute.
- View lists a number of methods that you could view your slides as you design and edit them. This contains arranging them right into a grid, previewing them as a slideshow, or zooming in on them. You can even watch the transition impact that takes place between slides once they’re performed in a slideshow.
- Insert enables you to add a number of objects to your slides, together with charts, diagrams, photos, tables, and textual content. You can even add hyperlinks to YouTube movies or sound or video recordsdata which can be saved in your Google Drive.
- Format enables you to change the look of your slides. Sure capabilities on this submenu turn out to be clickable relying on whether or not you’ve chosen a picture or textual content on a slide, or chosen the slide itself.
- Slide is the place you possibly can add, delete, or duplicate a slide that you just’ve chosen. You can even add a preset format to a slide, change its background or theme colour, or add and edit a transition impact that takes place between slides when your presentation is performed as a slideshow.
- Prepare lists instruments that allow you to group or reorder objects on a slide in relation to a different. For instance, you possibly can place a picture behind one other picture or group a picture and a block of textual content collectively to make them simpler to maneuver directly.
- Instruments results in a number of miscellaneous capabilities. These embody letting you report a voice clip to go along with a slide, operating a spell checker, and exhibiting you an inventory of objects in your presentation which can be linked to different recordsdata.
The toolbar instantly above your presentation places generally used instructions in straightforward attain. From this toolbar, you possibly can click on buttons so as to add to a slide or change its background, feedback, format, objects (photographs, strains, shapes, textual content), textual content model, theme colours for the entire presentation, transition results throughout a slideshow, and extra. The buttons on the toolbar change relying on whether or not you’ve chosen picture or textual content on a slide or the slide itself.
Discover that there’s no Save button within the toolbar — or anyplace in Google Slides. That’s as a result of Slides routinely saves any adjustments you make to your presentation.
Speaker notes: Alongside the underside of every slide you’ll see an space marked Click on so as to add speaker notes. Right here you possibly can kind in short notes to remind your self what to do or say when the slide is being proven. Solely you will note these notes while you present your presentation to an viewers.
Themes sidebar: While you begin a brand new clean presentation, the Themes sidebar opens on the fitting facet of the display screen. (You can even open this sidebar at any time by clicking Theme on the toolbar above your presentation.) Themes apply the identical fonts, colours, and different design parts to all of the slides in a presentation, giving it a constant appear and feel. Click on a thumbnail on this sidebar to alter your presentation to that theme.
Create and handle slides
Listed below are the fundamental issues to find out about working with slides in a presentation.
Add a brand new, clean slide to your presentation: Click on the + button on the left finish of the toolbar above your presentation. Alternatively, in the event you click on the down arrow subsequent to the +, you possibly can select a format to make use of as the idea for a brand new slide.
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Click on the down arrow subsequent to the + button within the toolbar to decide on a format for a brand new slide.
Apply or change a slide’s background: Choose the slide’s thumbnail within the left sidebar and click on Background on the toolbar above your presentation. On the panel that opens, you possibly can change the slide’s background colour or use a picture file out of your Google Drive, Google Pictures account, or PC because the background.
Apply or change a slide’s format: Choose the slide’s thumbnail within the left pane, then click on Structure on the toolbar above your presentation. On the panel that opens, choose the format you wish to apply to this slide.
Apply or change a slide’s transition: Choose the slide’s thumbnail within the left sidebar and click on Transition on the toolbar above your presentation. Within the Movement sidebar that opens alongside the fitting facet of the display screen, you possibly can apply or change the animated transition impact that’s performed earlier than this slide.
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Selecting a transition model within the Movement pane.
Transfer a slide to a unique spot within the slideshow sequence: Click on and maintain its thumbnail within the left sidebar, drag it up or down to a different place within the sequence, and launch it.
Delete a slide: Proper-click its thumbnail within the left sidebar and choose Delete from the pop-up menu. Alternatively, choose its thumbnail and choose Edit > Delete from the menu bar or simply press the Delete key.
Share and collaborate on a presentation
Shows are sometimes a gaggle effort, with a number of workforce members contributing to and sharpening a presentation. In Slides, it’s straightforward for a number of collaborators to work on a presentation collectively.
First, it’s worthwhile to share the presentation. While you’re viewing your presentation in Google Slides, click on the Share button on the upper-right. Or, out of your Google Drive homepage, click on to spotlight the presentation that you just wish to share. Then, within the toolbar towards the higher proper, click on the Share icon (a head-and-shoulders silhouette with a +).
Both manner, the “Share” panel will open.
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Setting permissions for a file being shared privately.
Share a presentation privately
Within the entry field, enter the e-mail addresses (or names of your Google Contacts) of the folks with whom you wish to share. By default, the folks you invite to your presentation can edit it and reshare it with others.
To vary entry permissions for invitees: Click on Editor to the fitting of the entry field and select an alternative choice from the drop-down menu. Commenter means they will view your spreadsheet and add feedback however can’t change it. Viewer means they will view your presentation however can’t edit it or add feedback.
To forestall your presentation from being reshared, downloaded, or printed: Click on the gear icon on the upper-right of this panel. On the smaller panel that opens, uncheck the containers by Editors can change permissions and share and Viewers and commenters can see the choice to obtain, print, and replica.
While you’re executed setting permissions (and, optionally, typing in a message to your invitees), click on Ship, and everybody you’ve added will obtain an e-mail with a hyperlink they will click on to entry the doc.
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The shared presentation icon.
A presentation you’ve shared (or that others have shared with you) can have an icon of two silhouetted heads subsequent to it within the displays listing in your Google Sheets and Google Drive dwelling pages.
To restrict or change an individual’s entry to your presentation: With the presentation open in Google Slides, click on the Share button on the upper-right. Or, from Google Drive, spotlight the presentation and click on the Share icon.
The Share panel reopens exhibiting an inventory of all of the folks you’ve invited, together with their permission standing. Click on the down arrow to the fitting of an individual’s title, change their permission degree or take away their entry fully, and click on Save.
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You may change permissions for folks you’ve shared a presentation with on a person foundation.
When you have a Google Workspace subscription, an alternative choice is to pick out Give momentary entry and, subsequent to Entry expires, choose a date inside one 12 months of the present date. When you set an expiration date for an individual that you just’ve assigned as Editor, their entry will likely be downgraded to Commenter on the expiration date.
Share a presentation publicly
Most enterprise customers will wish to share displays privately with choose colleagues or shoppers, however you do have the choice to share a presentation publicly. On the backside of the Share panel is a “Basic entry” space the place you possibly can copy a hyperlink to the doc. By default, this hyperlink is restricted to these you invite to the doc. To vary it to a public hyperlink, click on Restricted and choose Anybody with the hyperlink from the menu that seems.
Click on Copy hyperlink and the hyperlink to your presentation will likely be copied to your PC’s clipboard. You may share this hyperlink by pasting it right into a chat message, doc, e-mail, discussion board put up, or most different technique of on-line written communication. Anybody who clicks this hyperlink will be capable to view your presentation on-line. (Bear in mind that anybody can copy and reshare this hyperlink.)
To permit anybody within the public to touch upon or edit your presentation: On the backside proper of the Share panel, click on Viewer and choose Commenter or Editor from the drop-down menu. Then click on the Performed button. Now the online hyperlink to your presentation will let anybody who clicks it add a remark or edit it.
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Sharing a spreadsheet publicly.
To show off public sharing on your presentation: Convey up the Share panel once more. Close to the underside, click on Anybody with the hyperlink and choose Restricted from the menu, then click on the Performed button.
Observe: You may apply each private and non-private sharing strategies to your presentation. For instance, you possibly can enable the general public to solely view your presentation, however enable particular folks that you just’ve invited to touch upon or edit it.
Collaborate on a presentation
The folks you’ve shared a spreadsheet with can view or work on it similtaneously you or at different occasions. Keep in mind that individuals who have Editor privileges to your presentation can change all elements of it. Having a number of folks making adjustments to a presentation can get complicated. Usually, setting everybody to Commenter is one of the best ways to collaborate in Slides: Folks can connect feedback to a slide or to things in a slide, however their feedback gained’t alter your presentation’s info or design.
So as to add a remark to a slide: Proper-click its thumbnail within the left sidebar and choose Remark from the menu that opens. Alternatively, you possibly can choose its thumbnail and choose Insert > Remark from the menu bar or click on the Add remark button (a speech balloon with a + signal).
A clean remark card along with your title on it opens to the fitting of the slide in the principle window. On this card’s entry line, kind a short remark, and while you’re completed, click on the Remark button.
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Typing in a brand new remark.
So as to add a remark to an object on a slide: Proper-click the thing (a block of textual content, chart, picture, image, and so forth.) and choose Remark from the menu that opens. Alternatively, you possibly can choose the thing and choose Insert > Remark from the menu bar.
To attract somebody’s consideration to a remark: As you’re composing the remark, kind the @ image and start typing their title, then choose the individual from the listing of urged Google contacts that seems. They’ll obtain an e-mail notifying them of the remark and linking to it.
To learn, reply to, or take away a remark: A slide that comprises a remark is denoted within the left sidebar with a speech balloon by its thumbnail. Click on the slide’s thumbnail to make the slide seem in the principle window, and also you’ll see all its remark playing cards on the fitting.
To answer to a remark, click on its card. The cardboard will develop to disclose an entry line the place you possibly can add a remark in response.
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Replying to a remark.
Clicking the checkmark on the higher proper marks the remark card as “resolved” and removes the cardboard from the presentation. Clicking the cardboard’s three-dot icon opens a menu that permits you to edit or delete your remark.
To see an inventory of all feedback: Click on the Open remark historical past icon (the speech balloon) to the left of the Slideshow button. A sidebar will open alongside the fitting facet of the display screen; it lists all of the remark playing cards in your presentation. While you click on a touch upon this listing, the view of your presentation in the principle window will soar to the cell the place the remark is situated and open its remark card.
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The Feedback pane enables you to shortly evaluation all feedback and soar to particular ones.